Course Adds / Course Withdrawals / Deletes / W-Grades
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Printable Forms: Course Add/Drop Form
A non-matriculated student (a student not enrolled in a degree/certificate program) may add or drop a course by filling out an Add/Drop form and submitting it to the Registration & Records Office (A-201).
A matriculated student may DROP a class by filling out an Add/Drop form and submitting it to the Registration & Records Office. However, to ADD a course, a matriculated student
must meet with his/her advisor or attend an official add/drop session as listed in the
current course register.
A course may be added prior to the start of classes, provided there is a seat available.
If you drop a course from your schedule before census day, the course will be deleted and will not appear on your transcript (See
Important Deadlines). If you drop a course after census day, the course will appear on your transcript with a "W" grade, indicating withdrawal. The grade of
"W" will not affect your grade point average but may negatively impact your academic standing and/or ability to receive financial aid. At the end of the tenth week of classes, you will not be allowed to drop a course and will then receive whatever grade the instructor assigns to you.
Modular, or mod, classes are those courses which are less than a full semester in length. These types of courses may be added at any time prior to the start of the class. If you choose to drop a mod class, the deadlines differ from those of the regular full term. Please consult the Registration & Records Office (A201) for detailed information. During the first 20% of the course, you may drop a mod course and the course will be deleted. After completion of 20% of the course, and up until completion of two-thirds of the course, you may drop the course and receive a W (withdrawal) grade. You may not withdraw from a mod course after the 2/3 point of the course.
If you wish to officially withdraw from the college and drop all your classes, please see the section entitled
Withdrawals.
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Audits: "J" Grade
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Printable Form: Request to Audit
Auditing a course allows you to attend a course without working for or receiving credit. The decision to audit a course is made
prior to the start of classes and is irrevocable. Also note that audited courses are not eligible to receive financial aid.
In choosing this option, you must complete an audit form
at time of registration. All students who choose to audit a class are given a J grade on their transcript. This form must be submitted to the Registration & Records office (A201).
Full tuition and the student activity fee must be paid for audited courses, except by senior citizens. Proof of age is required for senior citizens, age 60 and over, who may audit a course free of charge. However, you will not be allowed to register for an audit until open registration begins.
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Change of Grades
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Printable Form: Request for Incomplete Grade
Students wishing to receive an I grade (Incomplete) must complete an official form titled “Request for Incomplete Grade” in the Office of Registration & Records, and obtain the instructor's signature. The student is required to arrange for completion of course work with his or her instructor. The maximum time for the change of an I grade to a performance grade is determined by the instructor, but shall NOT in any case exceed ONE academic year. The Office of Registration & Records will inform the instructor and student of the approach of the one year deadline. Students will be sent a letter at the address last known on file. If no change of grade is made by the instructor prior to the deadline, the I grade will automatically be converted to an F grade.
If you find a discrepancy in your grades, you must see your instructor to resolve your concern. If he/she finds that you merit a change of grade, it is the responsibility of the instructor to file a change of grade form at the Registration & Records Office.
If a change of grade is filed, you will be sent a new grade mailer which will reflect this change. Please note that change of grade forms are NOT provided to students.
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Course Overloads
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Printable Form: Request for Course Overload
If you have a cumulative GPA of at least 2.5, you may be permitted to register for a course overload, in which you may take more than 18 credit hours in the Fall or Spring semester.
In the summer, more than 6 credit hours in a session is considered an overload.
You may request permission from your advisor at the time of advanced registration or you may file a course overload card in the Registration & Records Office (A-201).
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Cross Registration
Niagara County Community College participates in a Western New York Consortium Agreement whereby full-time, matriculated students may cross register for an additional course, without cost, at a private or public, 2-year or 4-year college which is a member of the consortium. You are eligible for this program ONLY if you are a full-time student currently enrolled in a degree/certificate program at your "home" institution.
At NCCC, you may not cross-register until open registration begins. In addition, applications are only accepted in the Fall and Spring semesters.
Each participating institution may make its own policy regarding admittance of a cross registered student, so please check the policy of the institution you will be cross registering with.
Currently we have cross registration agreements with the following colleges/universities:
- Buffalo State College
- Canisius College
- Daemen College
- D'Youville College
- Empire State College
- Erie Community College
- Genesee Community College
- Hilbert College
- Houghton College
- Jamestown Community College
- Medaille College
- Niagara University
- Saint Bonaventure University
- State University College at Fredonia
- State University of NY College of Technology at Alfred
- SUNY at Buffalo
- Trocaire College
- Villa Maria College
You may pick up a cross registration form at the Records Office of your home institution. After you complete this form, you must have it signed by your advisor and the Registrar (Cross Registration Officer) of the home institution. Once completed and approved, the form will be given back to you. You then need to submit all copies to the Records Office of the institution at which you will be cross registering.
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Degree Evaluation
The Degree Evaluation is meant to be used as a tool in determining whether
coursework taken, or in registration, is being used to meet degree
requirements. This evaluation does not replace the college catalog, and
evaluation reports are NOT to be considered official.
How to Run a Degree Evaluation:
- Go to Banner web icon at bottom of NCCC homepage
- Enter secure area (LOGIN)
- Click Student & Financial Aid
- Click Student Records
- Click Degree Evaluation
- Select the current term, or the most future term for
which you have pre-registered, then click Submit
- Scroll to the bottom of the page and click on the link Generate New Evaluation
(NOTE: If you wish to run a degree evaluation on a
program other than which you are enrolled in, you will need to use the
What-if Analysis)
- Click the radio button next to the program for which
you would like to run an evaluation, and click Generate Request
- Click the radio button next to Detail Requirements and click Submit
What-If Analysis
This feature allows you to see how coursework taken, or in registration, can be
used to meet degree requirements of a program other than which you are
enrolled. This can be useful to students who are considering switching majors.
To run a What-If Analysis:
- Go to Banner web icon at bottom of NCCC homepage
- Enter secure area (LOGIN)
- Click Student & Financial Aid
- Click Student Records
- Click Degree Evaluation
- Select the current term, then click Submit
- Scroll to the bottom of the page and click on the link What-if Analysis
- Select your entry term, or catalog term, and click Continue
- Select the desired program (listed by major) and click Continue
- Select the First Major (or concentration)
- When concentrations are selected, click Submit
- Click Generate Request
- Click the radio button next to Detail Requirements and click
Submit
Reviewing an Evaluation
The first section of the degree evaluation report summarizes your curriculum
information and provides an overall list of degree requirements, such as
overall GPA, minimum number of credits hours, etc.
The next section of the report is divided into program Areas. The
requirements appear on the left and the courses or credits that meet the
requirements are located on the right of the report. Each area is noted as
“MET” or “NOT MET”. Those areas listed as NOT MET are where degree requirements
have not yet been fulfilled.
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Degree Verifications
Niagara County Community College has authorized the National Student Clearinghouse to provide enrollment and
degree verifications. The National Student Clearinghouse can be contacted at:
Web:
http://www.degreeverify.org
Mail: National Student Clearinghouse
13454 Sunrise Valley Drive, Suite 300
Herndon, VA 20171
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Enrollment Verifications
The National Student Clearinghouse is authorized by Niagara County Community College to act as the official agent in responding to requests for enrollment and degree verification.
This includes credit checks, employment, health insurance, housing, travel, scholarships and other providers of student services. Please direct your inquiries to the Clearinghouse utilizing one of the following methods:
- Go online at: www.studentclearinghouse.org
- Call: 703-742-4200
- Fax your request to: 703-742-4239
- email: service@studentclearinghouse.org
- Mail your request to: National Student Clearinghouse, 2191 Fox Mill
Road, Suite 300, Herndon, VA 20171-3019
If you are a current student requesting an enrollment verification letter, you may print this from our website by going to the "Banner Web" link at the bottom of our homepage, enter the secure area, and click on "Student & Financial Aid". Verifications are available 24-hours-a-day, 7-days-a-week, 365-days-a-year via this web site. You must know your User ID (@ Number) and PIN # to access the Banner Web secure area.
If you do not have access to this website, you may complete an enrollment verification request available in the Registration & Records Office (A-201) or fax a letter of request to (716) 614-6821. A letter, which is stamped with the college seal, will then be generated and mailed to you.
Enrollment can only be verified
after the official add/drop period has ended, typically after the first week of school. Pre-registration can be verified after tuition is paid.
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Final Grades
As of Spring 2006, final grades will no longer be mailed to students. You must access
Banner Web to view your grades. Detailed instructions
for viewing final grades can be found in the
Guide to Online Student Services
brochure.
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