Cross-registration is intended to promote timely degree completion by providing student access to courses at other SUNY campuses while they are enrolled at their Home Campus. Niagara County Community College participates in a Western New York Consortium Agreement and a SUNY Cross-Registration Agreement whereby matriculated students in good academic standing may cross-register for coursework at another participating institution.
Participating institutions make their own policies regarding admittance of cross-registered students, so students must check with the institution they will be cross-registering with. All SUNY institutions are included in cross-registration. View a list of participating institutions within the WNY Consortium Agreement, along with important dates and further details.
A Home Campus is the institution of the student’s primary registration/matriculation. A Host Campus is an institution that provides instruction to a matriculated student registered at a Home Campus.
Students’ submission of the Cross-Registration Agreement is considered approval for the Host Campus to automatically release grades/transcripts to their Home Campus at the end of the semester. This also permits the Home Campus and Host Campus to communicate regarding their academic and financial records.
Students’ submission of the Cross-Registration Agreement also indicates their agreement to abide by all regulations imposed by the Host Campus. In addition, the Host campus may apply rules and regulations to incoming students as they deem necessary (e.g., restrictions on classes). Students must be aware of those rules before they cross-register.
Enrollment changes may impact students’ eligibility for financial aid for the current term and/or future terms. Students must consult the Financial Aid Office regarding academic eligibility for financial aid, including satisfactory academic progress standards before making any changes to their schedules. They are required to notify the NCCC Registration and Records Office and the Host Campus within five (5) business days if their enrollment status changes. Changes in enrollment may impact their financial aid and may result in tuition and fees being due to NCCC. Students may become liable for tuition if they make enrollment changes.
Any health (immunization/records/physical exam, etc.) requirements must be met at BOTH campuses, even if they differ. Students failing to meet these requirements may be liable for tuition and fees.
Cross-registered students who register prior to published dates will not be honored as cross-registered students and the tuition will not be deferred. A cross-registration application CANNOT be backdated for a previously enrolled course. If a student does not submit the cross-registration form at the time of registration, the student will be billed for the course.
Currently, NCCC has cross-registration agreements with the following colleges/universities:
- All SUNY institutions
- Canisius College
- Daemen College
- D’Youville College
- Hilbert College
- Houghton College
- Medaille College
- Niagara University
- Saint Bonaventure University
- Trocaire College
- Villa Maria College
- Students may cross-register only for degree-applicable coursework when an equivalent course is not available at NCCC, the enrollment capacity has been reached in all NCCC offerings, or the course is available but conflicts with another required course which would result in increased time to degree. Requests based on non-academic conflicts will not be approved.
- Coursework taken through cross-registration MUST be transferred back to NCCC and applicable toward a degree/certificate program.
- Cross-registration is available for spring and fall terms only.
- Students must be matriculated and in good academic standing.
- Study abroad courses are excluded from cross-registration.
- Students cross-registering at a SUNY school must be enrolled at NCCC for at least six (6) credits. NCCC students cross-registering at a WNY Consortium school must be enrolled full-time at NCCC.
- Students will not be approved for cross-registration if there is a hold on their record that prevents registration at NCCC.
- Students cross-registering at another SUNY institution may cross-register for up to six (6) credit hours. Students participating in the WNY Consortium may cross-register for one course with a max of four (4) credit hours. Also, the total credit load (including NCCC and cross-registered courses) cannot exceed eighteen (18) credits.
- Enrollment at another community college requires proof of permanent residency in New York State for 12 months. Individual counties may have additional residency requirements. Students should check with the community college’s Bursar’s (Cashier’s) Office for further details.
- All course-related fees in excess of tuition remain a student responsibility (e.g., lab fees, distance learning fees, supplies, etc.). These fees are not covered in the cross-registration agreement.
- Students who register for coursework other than what was approved may be charged by the other institution. Likewise, students cross-registering at NCCC will be charged by NCCC if they register for coursework other than that for which they were approved.
- The Host Campus may have restrictions on cross-registering students enrolling in certain courses.
- Students wishing to drop or withdraw from their coursework at Host Campus must follow that campus’s rules and deadlines.
- Cross-registered coursework taken elsewhere is evaluated for acceptance as transfer credit. NCCC’s limit on transfer credits applies.
- Students must have proper approval of both NCCC and the Host Campus to finalize registration. Students are responsible for ensuring that the coursework meets the requirements for the degree. If students change their majors, the cross-registered courses may fail to count toward degree requirements.
- Even if students have the permission of the instructors, or have satisfied all pre-requisites/co-requisites necessary for enrollment at the Host Campus, they must still complete the registration process through the appropriate offices at the Host Campus to be officially registered. Students are responsible for registration.
- Registration dates and deadlines vary by Host Campus. Students are responsible for contacting the Host campus for registration-related dates and deadlines.
Which form should you use?
If you are seeking to cross-register at another SUNY institution, you must complete the SUNY Cross-Registration process. Once submitted, an academic advisor, a financial aid advisor, the business office and the Registrar will review your request. If approved, the Host Campus will contact you about your course registration.
If you are seeking to cross-register at a WNY Consortium institution, you must complete the WNY Consortium Form available in the Enrollment Center. You must submit this to the Enrollment Center (A-105) who will determine if the course is required and whether an equivalent course is available at NCCC.
Once approved by NCCC, you must then bring your form to the Host Campus on the specific day(s) designated for students registering through the WNY Consortium (See the Cross Registration Calendar or contact the Office of the Registrar at the host institution). When you report to the Host Campus, they will use the form to create a record for you. If there is space remaining in the course you desire, you will be able to register for the course.
At the end of the semester, the Host Campus will forward your transcript to NCCC. NCCC will then evaluate and add to your record any coursework accepted as transfer credit, which will NOT be included in the calculation of your GPA but will count in earned hours.
- Cross-registration is only available for spring and fall terms.
- Cross-registration is available upon the first day of non-matriculated registration as published in the Student Calendar. Courses may be closed to cross-registrants because of space limitations.
- Students are responsible for ensuring that prerequisites and enrollment requirements are met.
- Students must prove permanent residency. If a New York State student resides in a county other than Niagara County, provide a Certificate of Residency (COR) from the home county to avoid a doubling of tuition charge. All out-of-county residents must supply a COR to the NCCC Cashier’s Office in order to have the out-of-county charge waived. If the student is unable or unwilling to provide a COR, NCCC may charge the student a higher tuition rate, up to a maximum of the rate charged to non-NYS students.
Procedures for Non-NCCC students
Students must complete the SUNY Cross-registration form (see link below) or obtain and complete the WNY Consortium Form available at the Registrar’s office of your Home Campus. Home Campus approval is required. Students must also complete and submit NCCC’s non-matriculated student online application to the Enrollment Center.
The Enrollment Center will register approved students in classes with seats available on the first day of non-matriculated registration as published in the Student Calendar. You will be notified of your registration via a schedule sent by mail. It is the student’s responsibility to drop the coursework should s/he no longer wish to complete the course at NCCC.
NCCC’s Enrollment Center will communicate with your Home Campus during the semester, and if your status and eligibility for cross-registration changes at your home school, you will be notified and billed for the coursework.
If you decide to drop or resign from the coursework at NCCC, our drop deadlines will apply as listed in the Student Calendar. The cross-registration calendar information can be found on the WNY Consortium Calendar.
Once approved for cross-registration, you will receive information from NCCC regarding Activating your Twolves email account and utilizing Banner Web for online services, including viewing of final grades.
Which form should you use?
If you are seeking to cross-register from one SUNY institution to another SUNY institution, you must complete the SUNY Cross-Registration process. Once submitted, an academic advisor, a financial aid advisor, the business office and the Registrar will review your request. If approved, the appropriate Campus will contact you about your course registration.
If you are attending a private institution that is participating in the WNY Consortium institution, and seeking to cross-register at NCCC then you must complete the WNY Consortium Form available at the Enrollment Center of your HOME institution. You must submit this to your HOME institution who will determine if the course is required and whether an equivalent course is available at their institution. Once approved, you must then bring your form to NCCC on the specific day(s) designated for students registering through the WNY Consortium (See the Cross Registration Calendar or contact the Office of the Registrar). When you submit this form to NCCC, we will use the form to create a student record for you. If there is space remaining in the course you desire, you will be able to register for the course.
At the end of the semester, we will forward your NCCC transcript to your HOME institution. They will then evaluate and add to your record any coursework accepted as transfer credit.
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